How to Write a Job Application Letter in English (With Sample)

A good job application letter can get you an interview, even when many other candidates have similar qualifications. Yet many job seekers still copy old templates full of phrases like "I beg to state that..." which sound outdated to modern employers.

In this guide, you will learn how to write a professional job application letter (also called a cover letter) in English: the correct format, what to write in each paragraph, useful phrases, a complete sample letter, and mistakes to avoid.

What Is a Job Application Letter?

A job application letter is a short, formal letter you send with your CV. Its purpose is to introduce yourself, show why you are a good fit for the job, and ask for an interview. Your CV lists your experience; your letter explains why that experience matters for this specific job.

Job Application Letter Format

1. Your contact details: Name, phone number, email address.

2. Date

3. Employer's details: Name of the hiring manager (if known), position, company name and address.

4. Subject line: For example, "Application for the Post of Marketing Executive".

5. Greeting: "Dear Mr. Brown," or "Dear Hiring Manager,".

6. Body: 3–4 short paragraphs.

7. Closing: "Sincerely," or "Yours faithfully," followed by your name.

What to Write in Each Paragraph

Paragraph 1: Introduction

Say which job you are applying for, where you saw it, and one sentence about why you are interested.

Paragraph 2: Your qualifications and experience

Highlight 2–3 skills or achievements that match the job description. Use numbers where possible, for example "increased social media engagement by 40%".

Paragraph 3: Why this company

Show that you know something about the company and explain how you can contribute to its goals.

Paragraph 4: Closing

Thank the reader, mention your attached CV, and say you would welcome the opportunity for an interview.

Useful Phrases for a Job Application Letter

• I am writing to apply for the position of... advertised on...

• I have [number] years of experience in...

• In my previous role at..., I was responsible for...

• I am particularly interested in this role because...

• I am confident that my skills in... would make me a valuable member of your team.

• Please find my CV attached for your consideration.

• I would welcome the opportunity to discuss my application in an interview.

Sample Job Application Letter

Maria Lopez
Manchester, UK
Phone: +44 7XXX XXXXXX
Email: maria.example@email.com

22 October 2026

The Hiring Manager
ABC Digital Ltd.
London, UK

Subject: Application for the Post of Marketing Executive

Dear Hiring Manager,

I am writing to apply for the position of Marketing Executive advertised on your company's LinkedIn page. With a BBA in Marketing and two years of experience in digital marketing, I am excited about the opportunity to contribute to ABC Digital's growing team.

In my current role at XYZ Fashion, I manage social media campaigns for three brands. Over the last year, I increased our Facebook engagement by 40% and helped grow online sales through targeted ad campaigns. I am also skilled in content writing, Canva and Google Analytics.

I admire ABC Digital's creative campaigns for local brands, and I believe my experience with local audiences would help your clients reach more customers online.

Thank you for considering my application. Please find my CV attached. I would welcome the opportunity to discuss how I can contribute to your team.

Sincerely,
Maria Lopez

Common Mistakes to Avoid

• Outdated phrases: Avoid "I beg to state that..." and "I would be highly obliged...". Use simple, modern English.

• Writing too much: Keep it to one page, ideally 250–400 words.

• Using the same letter for every job: Customise each letter for the company and role.

• Repeating your CV: Explain your value; don't just list your experience again.

• Grammar and spelling errors: Always proofread, or ask someone to check.

For other professional writing, see our guide on how to write a professional email in English.

Email Application Tips

If you apply by email, put your letter in the email body (or attach it as a PDF), use a clear subject line like "Application for Marketing Executive – Maria Lopez", and name your CV file professionally, for example "Maria_Lopez_CV.pdf".

Prepare for the Interview with EngoTalk

A great letter gets you the interview. Confident spoken English helps you get the job. On EngoTalk, you can practise job interview questions with tutors and peer learners on live 1-on-1 video calls. Start practising now.

Frequently Asked Questions

Is a job application letter the same as a cover letter?

Yes, mostly. Both introduce you and your CV to an employer. "Cover letter" is the more common modern term.

How long should a job application letter be?

One page, usually 250–400 words.

Should I write "Dear Sir" in a job application?

It is better to use the hiring manager's name. If you don't know it, "Dear Hiring Manager" is a modern, neutral option.

Can I use the same letter for every job?

You can use the same structure, but always customise the details for each company and role.